Wave Accounting & SharePoint Synchronization

I’m adding a short post on Wave since it has gotten good reviews and deserves to be discussed with the other accounting systems.

Wave is based in Toronto CanadaWave’s Accounting, Invoicing, and Receipt Scanning are free. Wave charges for Payroll, Credit Card and Bank payment processing.

Here is a Wave Review 2018 by Cloudwards that provides more information on the product. The reviews I have read give Wave high marks and classify it as very good for single owners/very small businesses. I believe that if Wave is used in conjunction with Office365/SharePoint the combination could meet the needs of many small business and save those businesses money on their accounting software.

Customer Synchronization

Customer are set up under Sales in Wave. Wave provides the capability of importing clients via a CSV file. The customer data in Wave is limited but if you are doing your customer management in SharePoint this would not be a factor. See my post on Customer Management for further information.

Project Synchronization

The post “The Case for a Project List” – I suggest you should set up projects in both SharePoint and QuickBooks. I also point out that although you can import from QuickBooks to SharePoint, there are multiple steps involved. It is easier to go from SharePoint to QuickBooks.

There is no concept of Job or Project in Wave. You can set up a product or service, but they are single items. Bottom line — this is not a job/project oriented application. However, you could do your project management and bill preparation in SharePoint/Office365 and record the invoices and payments in Wave.

Task Plan Synchronization

As in Xero, there is no concept of Task. You could use the product/service field to track tasks but then you can’t track a project if you use those fields for that purpose. Again, this is not a drawback if you are using SharePoint Task Management capabilities.

Time Tracking

The post “SharePoint Task Plan – Tracking Time” discusses time capture alternatives. Wave has a timesheet capability as part of payroll but there is no import capability. Entering the data in two places is necessary if you are tracking hours for payroll and project or customer management.

Billing

Wave’s Estimates and Invoice features do not support importing of data. Their related reports can be exported into Excel, so you could update SharePoint with Estimate and Invoice information. As mentioned above, you could decide to undertake these functions in SharePoint.

Employee Synchronization

The posts “Example Employee List from QuickBooks” and “Setup Users by Importing” discuss synchronization between QuickBooks and SharePoint. I did not look at Wave’s employee data capabilities.

Document Management

Wave has no document management capabilities.

Overall Import/Export Capabilities

Wave has limited import capabilities but does provide report export capabilities. Unlike FreshBooks and Xero it does not have an Application Program Interface (API) that can be used by third parties to provide integration.

Bottom Line

Like Xero and Billy, if you decide to run your business mostly using SharePoint and Office365, you can use Wave to do your basic accounting, financial statement preparation, payroll and collections. Its added advantage is that the software is free.

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